Human Resource Coordinator

Planned Systems International, Inc Columbia, MD

About the Job

The Human Resources Coordinator is responsible for diversified support for the multiple functional areas within the Human Resources operations. Administrative work will include whatever is needed to support the Human Resources functions including but not limited to: Onboarding, Training/Development, Employee Programs, Outprocessing, and Benefits Administration.  The Human Resources Coordinator will assist experienced HR professionals in the support of employees by utilizing excellent customer service skills. Provides assistance to several managers and professional level staff members primarily within the department. 
The candidates core responsibilities will include, but not to be limited to:
  • Performing duties related to Onboarding new hires including:
    • Coordinating with Talent Acquisition Team regarding tracking & completion of reference and education checks;
    • Printing and gathering data from Taleo ATS.
    • Coordinating and welcomes new hires, including communication and sending out new hire information;
    • Sending new hire notices;
    • Initiating UltiPro Onboarding;
    • Conducting in-person and/or remote WebEx Orientation Presentations for US based employees and may conduct orientations for International employees;
    • Ensuring that all new employees are submitted through the Federal E-Verify system;
    • Creating/maintaining hard copy employee personnel files;
    • Processing referral bonuses with suspense dates per policy. 
    • Preparing new hire materials and updates Orientation Presentation and Materials.
    • Travel as needed to assist with incumbent capture of new hires on new contracts and or new subsidiary companies.
  • Assists Training &OD Manager with setting up employee training and conferences.
  • Assists with tracking training expenditures.
  • Monitoring and maintaining our records for training requests and approvals;
  • Maintaining current knowledge of benefit programs and policies/practices/processes to best represent the Company & HR to new and/or exiting employees.
  • Providing high quality first line guidance on a defined range of HR queries related to policy and benefits for domestic and international staff and escalates more complex questions
  • Assisting HR Representative with reconciling and running reports on HR invoices for multiple benefit vendors and American Express. 
  • May run reports from HRIS and benefit vendor systems as needed.
  • Coordinating with/backup HR Representative to ensure employee records and benefits elections are accurately entered/maintained in the HRIS database and benefits vendors’ websites.
  • Assisting with processing (creating and/or proofing) of semi-monthly payroll input that is submitted to the Payroll Specialist.
  • Under the direction of or to backup Sr. Generalist:
    • Assisting with out-processing of employees
    • May prepare communications and/or assists employees with FMLA, LOA and Worker’s compensation claims and questions.
    • Assisting in the prepare for quarterly All Hands Meetings – creating and/or proofing HR related presentation slides
    • May assist with gathering demographic information needed for EEO, VETS, and Affirmative Action reports.
  • Assisting HR Representative with administering the employee awards such as document preparation, assembling and distributing the awards and performing back-up duties.
  • Meeting with external investigators who conduct employee background checks for the security clearance processes.
  • Performing unemployment and employment verifications as needed.
  • Assisting with various audits, pulling and refiling files and/or compiling data as/if requested.
  • Maintaining updated knowledge of employment laws and regulations.
  • Coordinating meetings and maintains the HR department’s calendars.
  • Responsible for faxing, filing, and maintaining accurate hard copy files.
  • Handles HR mail daily and checks fax machine throughout the day.
  • Assisting with other duties and projects.
A Bachelor’s degree in Human Resources or a related field with significant HR coursework and at least two years of similar office experience; or an Associate’s degree and 5 years of similar HR experience, or 6 years of office experience with at least 5 of those years performing similar functions in an HR department.
  • Proven ability to effectively represent Company Benefits and perform stand-up presentations.
  • Demonstrated accuracy and attention to detail.
  • Professional demeanor with good oral and written communication skills.
  • Strong multi-tasking skills and ability to work well under pressure for this fast-paced environment.
  • Exhibits PSI values and attributes.
  • Proven experience using sound judgment and discretion with confidential matters.
  • Demonstrated exceptional customer service skills with all levels of staff in the organization.
  • Able to quickly adapt and accommodate rapid changes.
  • Excellent organizational skills and able to manage high-volume workload.
  • Experience with Microsoft Office (Word, Excel, and PowerPoint) is required
  • Able to work overtime as needed.
  • Requires occasional travel.
  • U.S. Citizen